Academy Collectors & owners Private sellers

Bring in a stone you already own

How to tell the desk about a stone you own — to record it, verify it, vault it or sell it — and how to follow the request until it joins your collection.

Updated 14 October 2026 · 2 min read

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Who it's for: Private owners and collectors with a stone bought elsewhere.
What you need ready: The stone type and its carat weight.
Its lab report number, if it has a report.
Your own estimate of its value, if you have one.
How long it takes: Two minutes to send. The desk comes back within one business day.
What it costs: Sending the request and a Registry record are free. A Passport is $750 once; custody is 3.5% of documented value a year, from $1,500 onboarding, arranged stone by stone.

Where to start

New account: on your dashboard card, I own a fine stone → Bring in a stone.
Any account: the workspace switcher at the top left → + Add a role → I own a fine stone.
Already an owner: Bring in a stone in the Owner menu.

All three open the same form.

Fill in the form

The form for bringing in a stone you own — ① the stone's type and weight, ② the report number and your estimate — both optional, ③ what you want to do with it, ④ anything else, ⑤ Send to the desk

1.
Stone type and Carat weight ①.
2.
Lab report number if the stone has a report, and Your estimate, USD ②. Both are optional.
3.
“What do you want to do with it?” ③ Choose one:
- Put it on record — a free digital record: the certificate cross-checked, a QR page for the stone.
- Get it verified — a lab check that binds the paper to this exact stone (Tier 1).
- Vault and insure it — custody, insurance at documented value, a passport that reflects title (Tier 2).
- Sell it — the stone is verified first, then it can go on the shop.
4.
Anything else we should know ④ — where it came from, the papers you hold, where the stone is now. Optional.
5.
Press Send to the desk ⑤.

Good to know ·What you send is a declaration, not a passport. “Nothing here becomes a passport by being typed.” The stone joins your collection once the desk has verified it.

What happens next

Your Owner workspace opens at once with “Your stone is with the desk.” The desk comes back with the route and a verification slot: “We come back within one business day with the route and a verification slot.”

Until the stone has been seen, it sits on your dashboard under “Brought in — awaiting verification” — without a tier badge, a stamp or a passport page.

How a stone joins your collection, and what you can do with it

Bought on Everystone

Moves in when the purchase is accepted

A stone with a record here joins your Owner workspace after your check; the workspace is added if you had none.

Bought elsewhere

Bring in a stone

“Brought in — awaiting verification” until the desk has seen it — then it joins, with its passport.

Owner workspace

“Your collection”

Each stone with its passport, its verification stamp and its value. Valuations stay private.

Keep it
On record, with its passport
Its public page is there from one tick (✔). A Passport is $750, once.
Vault it
Custody
3.5% of documented value a year, all-in — Passport and custody when you buy from $30,000, or Vault and insure it when you bring one in.
Sell it
Sell this stone
With your identity verified. The owner account, $20 a month, is paid when a lot goes live; commission: no commission while we launch under $10,000, 5% from $10,000.

A stone brought in is a declaration until the desk has verified it: it has no tier badge, no stamp and no passport page before that.

Follow it on the Intake page

Intake in the Owner menu shows “What the desk is working on”, one card per stone, with three stages: “With the desk” ①, “Being handled” ② and “Complete”.

The Intake page with two stones brought in — ① a stone with the desk, ② a stone being handled, ③ the desk's question

If the desk needs something from you, the card says “The desk asks:” ③ with the question. Reply to its letter and the check carries on.
When the stone is verified, it moves to your collection with its passport, and the card offers Open it in your collection →.
If the desk cannot take it on, the card says “The desk could not take this one on.” with the reason.

Common problems

Can I put it on sale straight away?

No. A stone can be sold from your collection once the desk has verified it — see Sell a stone you own. Choosing Sell it tells the desk that is your aim.

I bought the stone on Everystone

Then there is nothing to bring in. Where a stone you buy here already has a record with us, it moves into your Owner workspace when the purchase is accepted.

I want to bring in several stones

Send the form once per stone. Each becomes its own card on the Intake page.